For Sports Teams & Clubs
Sports Team Scheduling That Gets Every Duty Covered
Snack bar, scorekeeping, line marking, carpools — roster your parents and volunteers for every game and training, without the spreadsheet headaches.
Free for small groups. Pro from $5/month. No credit card required.
Every team manager has been here
The problem
The group chat fills the roster... badly
"Who can do the snack bar Saturday?" gets forty messages, two volunteers, and one duty still uncovered when the whistle blows.
How RosterThat helps
Publish a roster or share a public signup sheet and let parents claim duties themselves. Every slot is visible, so gaps get spotted — and filled — early.
The problem
The same two parents do everything
Without a rotation, duty always lands on whoever answers fastest, and by mid-season those parents are done.
How RosterThat helps
Auto-fill rotates duties fairly across the whole parent group over the season, and everyone can see the rotation is even.
The problem
Game-day no-shows at the scorer's bench
People agree to a duty three weeks out and genuinely forget. Now the coach is keeping score and running the bench at the same time.
How RosterThat helps
Automatic email notifications when the roster is published, plus a reminder the day before each game, keep duties from slipping anyone's mind.
The problem
Season schedule changes ripple through everything
A washed-out weekend or rescheduled fixture means re-doing the duty roster by hand and hoping everyone sees the new version.
How RosterThat helps
Update the roster once and it is current for everyone. Volunteers who can no longer make it request a swap, and another parent picks it up.
Built for weekend sport
Simple enough for a volunteer team manager to run in the gaps between drop-offs — thorough enough to cover the whole season.
Season-long recurring rosters
Set up your weekly game and training duties once and generate the roster for the whole season in one go.
Fair auto-fill rotations
Spread snack bar, scorekeeping, and field-duty shifts evenly across every family — automatically.
Public signup sheets
Share one link with the parent group and let people claim duties themselves — no account needed to sign up.
Swap requests
When a family can't make their slot, they request a swap and another parent accepts — no team-manager triage.
Game-day reminders
Email notifications when the roster goes out and an automatic reminder the day before each duty.
Calendar export
Parents add their duties straight to their family calendar, and you can export the full roster to PDF or Excel.
Team scheduling questions, answered
Is RosterThat for scheduling players or volunteers?
Both work the same way: you create rosters with slots and assign people to them. Most teams use it for volunteer duties like snack bar, scorekeeping, and field setup, but you can roster any recurring commitment.
Do parents need to create accounts to sign up?
No. With public signup sheets — included on every plan — you share a link and anyone can claim an open slot without an account. Members you add directly also get email notifications about their assignments.
How does RosterThat keep duty rotations fair?
The auto-fill feature distributes open slots across your member list in rotation, rather than assigning whoever is listed first. You can review and adjust assignments before publishing.
What does it cost for a single team?
The free plan supports one admin, up to 20 people, 2 active rosters, and public signup sheets — enough for a single team. The Pro plan is $5/month and adds swap requests, day-before reminders, and the member portal for up to 50 people.
What happens if a game gets rescheduled?
Edit the roster and everyone sees the updated schedule immediately. Volunteers who can no longer make the new time can request a swap, which another parent can accept.
Cover every duty. Retire the group-chat roster.
Set up your season's duty roster in minutes — free for small teams.
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