For Camps & Outdoor Programs
Camp Staff Scheduling From Chaos to Organized
Rosters for activities, meals, cabin duties, and free-time supervision — build the whole week before campers arrive, without the spreadsheet headaches.
Free for small groups. Pro from $5/month. No credit card required.
Every camp director knows these
The problem
A week of camp means hundreds of slot assignments
Waterfront, archery, kitchen duty, cabin coverage, night watch — multiplied across every day of camp, the schedule becomes a wall-sized spreadsheet that only one person understands.
How RosterThat helps
Build multi-slot rosters for each area and let auto-fill assign staff across the week. Recurring schedules handle daily duties, and one-time slots cover special events.
The problem
The schedule changes daily — the printouts do not
Weather moves the canoe session, a counselor gets sick, and suddenly the printed grid taped to the mess hall wall is wrong in six places.
How RosterThat helps
Update the roster once and everyone sees the change. Staff check their own assignments in the member portal instead of squinting at an outdated printout.
The problem
Seasonal staff, brand-new every summer
Each season starts with a pile of names in a registration spreadsheet that someone has to retype into whatever system you used last year.
How RosterThat helps
Import your whole staff list from CSV in one step, organize them into groups, and start assigning. Next summer, do it again in minutes.
The problem
Fair rotations are hard to track by hand
Nobody wants three straight dish-duty nights, but with dozens of staff and duties, keeping rotations fair by memory is impossible.
How RosterThat helps
Auto-fill rotates assignments across your staff so duties are spread evenly — and you can see everyone's load at a glance before publishing.
Built for the pace of camp
Tools for scheduling a big seasonal team across a lot of moving parts — set it up before opening day, adjust it on the fly.
Recurring daily schedules
Set up daily duties once — meals, cabin checks, activity blocks — and generate the whole session's roster ahead of time.
Auto-fill assignments
Fill open slots automatically with fair rotation across your staff, instead of hand-placing every name in every cell.
CSV import
Bring in this season's staff list from a spreadsheet in one upload. No retyping names and emails every summer.
Groups and teams
Organize staff into cabins, units, or activity teams and schedule by group — RosterThat can even help you form balanced groups.
Email + day-before reminders
Staff get notified when the roster is published and reminded the day before each duty, so nobody misses the early canoe shift.
Calendar export
Staff can add their assignments to their own calendars, and you can export rosters to PDF or Excel for the office wall.
Camp scheduling questions, answered
Can RosterThat handle a full week of camp with multiple duty areas?
Yes. You can create a roster for each area — activities, kitchen, cabin coverage — with multiple slots per day, and use recurring schedules to repeat daily duties across the whole session.
How do I get my seasonal staff list into RosterThat?
Import it from a CSV file. Export your registration or HR spreadsheet, upload it, and your staff are ready to schedule. You can also add people manually at any time.
Can staff see their own schedules?
Yes. On the Pro plan, staff log in to a member portal showing all their upcoming assignments, and they can export them to their personal calendar. Everyone also receives email notifications and day-before reminders.
What does RosterThat cost for a camp?
The free plan covers one admin, up to 20 people, 2 active rosters, and public signup sheets. The Pro plan is $5/month with up to 50 people, unlimited rosters, the member portal, swap requests, and reminders — and there is a Team plan for larger camps.
What if the schedule changes mid-session?
Edit the roster and the change is live immediately for everyone. Staff can also request swaps themselves, which teammates accept and you approve — no re-printing the wall grid.
Get the whole session scheduled before campers arrive.
Import your staff, build your rosters, and breathe — free to start.
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