For Booster Clubs & School Groups
Booster Club Scheduling That Fills Every Shift
Concession stands, fundraisers, spirit nights, band trips — roster your parent volunteers for the whole season, without the paper signup sheets and reply-all chains.
Free for small groups. Pro from $5/month. No credit card required.
Every booster club has been here
The problem
The concession stand signup lives in a group chat
"Who can work the stand Friday night?" gets fifty messages, three maybes, and an empty grill window when the varsity game kicks off.
How RosterThat helps
Share one public signup link with the whole parent list and let families claim shifts themselves. Open slots are visible to everyone, so gaps get filled before game day.
The problem
The same five parents run everything
Every booster club has them: the handful of parents who work every home game, every car wash, every gala — until they burn out or their kid graduates.
How RosterThat helps
Auto-fill rotates shifts fairly across your whole volunteer list, and everyone can see the rotation is even. New families get pulled in instead of watching from the sidelines.
The problem
No-shows leave the stand short-handed
A parent signs up at the August kickoff meeting and genuinely forgets by the October game. Now two people are running a stand that needs five.
How RosterThat helps
Volunteers get an email when the roster is published and an automatic reminder the day before their shift — so commitments made in August still show up in October.
The problem
Every spring, the board turns over and the system leaves with it
The outgoing volunteer coordinator kept everything in a personal spreadsheet and a stack of paper signups. The new board starts the year from zero.
How RosterThat helps
Your volunteer list, rosters, and history live in one shared account with room for multiple admins. Hand off the login, not a shoebox of paper.
Built for parent-powered programs
Simple enough for a volunteer board to run between drop-off and the third quarter — thorough enough to cover a full season of games, fundraisers, and events.
Public signup sheets
Share one link at the booster meeting, in the newsletter, or on the team page — parents claim concession and event shifts without creating an account.
Fair auto-fill rotations
Spread concession, ticket-table, and chaperone shifts evenly across every family — automatically, and visibly fair.
Automatic reminders
Email notifications when the roster goes out and a reminder the day before each shift, so signups from the season kickoff actually show up.
Swap requests
When a family has a conflict, they request a swap and another parent accepts — no coordinator triage, no empty shift.
Season-long recurring rosters
Set up your home-game concession shifts once and generate the roster for the whole season in one go.
Export and handoff
Export rosters to PDF or Excel for the athletic office bulletin board, and add next year's board as admins for a clean handoff.
Booster club questions, answered
Does RosterThat work for athletic boosters, band boosters, and PTAs?
Yes. RosterThat schedules any parent-volunteer group: athletic booster clubs, band and music boosters, theater boosters, PTAs and PTOs, and school clubs. If you fill recurring shifts with parent volunteers — concessions, ticket tables, uniform fittings, chaperones — it works the same way.
Do parents need to create accounts to sign up for shifts?
No. With public signup sheets — included on every plan — you share a link and any parent can claim an open shift without an account. Members you add directly also get email notifications about their assignments and reminders before each shift.
Can we schedule the concession stand for the whole season at once?
Yes. Set up your shift pattern for a typical home game, then generate rosters for every game on the schedule. Auto-fill rotates families through the shifts fairly, and you can review and adjust before publishing.
What does it cost for a booster club?
The free plan supports one admin, up to 20 people, 2 active rosters, and public signup sheets — enough to try it with one team or event. The Pro plan is $5/month (or $50/year) and adds unlimited rosters, swap requests, day-before reminders, up to 3 admins, and 50 people — typically less than a single concession-stand sale.
What happens when the board turns over at the end of the year?
Your volunteer list, rosters, and history stay in the club's account. Add the incoming coordinator as an admin, remove the outgoing one, and the new board starts the season with everything the last board built.
Can multiple board members manage the schedule?
Yes. The Pro plan supports up to 3 admins, so the concessions coordinator, volunteer coordinator, and president can all manage rosters from the same shared account.
Also using RosterThat
Fill the stand. Retire the paper signup sheet.
Set up your season's volunteer schedule in minutes — free to start.
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