For Community Groups & Nonprofits
Community Group Scheduling That Runs Itself
Food banks, PTAs, service clubs, neighborhood associations — roster your volunteers for regular shifts and one-off events, without the spreadsheet headaches.
Free for small groups. Pro from $5/month. No credit card required.
The coordinator's usual week
The problem
You are the schedule
The roster lives in one coordinator's head and inbox. When they are on vacation — or burn out — nobody knows who is supposed to be where.
How RosterThat helps
Put the whole schedule in one place every volunteer can see. Members check their own shifts in the portal, and reminders go out automatically whether you are online or not.
The problem
Reply-all chaos for every event
A single "who can help at the fundraiser?" email spawns thirty replies, and you still end up building the list by hand.
How RosterThat helps
Share a public signup sheet link instead. Volunteers claim slots themselves, you watch the sheet fill in real time, and there is nothing to collate.
The problem
Regular shifts and one-off events tangle together
The weekly pantry shift, the monthly cleanup, and the annual gala each live in a different spreadsheet, and volunteers get double-booked between them.
How RosterThat helps
Run recurring rosters for regular shifts alongside one-time event rosters, all sharing the same member list — so conflicts are visible before they happen.
The problem
Volunteer info scattered across lists
Emails in one spreadsheet, phone numbers in another, and last year's sign-in sheets in a drawer.
How RosterThat helps
Import everyone from CSV once, organize them into groups, and keep one clean member list your whole committee can work from.
Built for volunteer-run organizations
Powerful enough for a busy nonprofit, simple enough that next year's committee can pick it up without a handover meeting.
Recurring shift rosters
Weekly pantry shifts, monthly cleanups, quarterly drives — set the pattern once and generate the schedule ahead of time.
Public signup sheets
Share one link and let volunteers claim open slots themselves — no account needed to sign up for an event.
CSV import
Move your existing volunteer list in with one upload instead of retyping names and emails.
Groups and committees
Organize volunteers into committees or teams and schedule by group — with help forming balanced groups when you need it.
Email + day-before reminders
Volunteers are notified when they are scheduled and reminded the day before their shift, cutting down no-shows.
Calendar export
Volunteers add shifts to their own calendars, and you can export any roster to PDF or Excel for printing or reporting.
Community scheduling questions, answered
Is RosterThat free for small community groups?
Yes. The free plan includes one admin, up to 20 people, 2 active rosters, and public signup sheets. The Pro plan is $5/month and adds the member portal, swap requests, and day-before reminders for up to 50 people.
Can volunteers sign up without creating an account?
Yes. Public signup sheets — included on every plan — let anyone claim an open slot from a shared link, no account required. It works well for events where you are recruiting beyond your regular member list.
Can we manage both weekly shifts and one-off events?
Yes. Recurring rosters handle regular shifts like a weekly food pantry, and you can create separate one-time rosters for events. Both draw from the same member list, so you can see everyone's commitments in one place.
How do we hand the schedule over when the committee changes?
Because rosters, members, and history live in RosterThat rather than in a personal spreadsheet, a new coordinator just needs admin access. Paid plans support multiple admins so responsibility can be shared year-round.
How do volunteers know when they are scheduled?
They get an email notification when they are added to a roster and an automatic reminder the day before their shift. On the Pro plan they can also check all their upcoming shifts in the member portal and export them to their calendar.
Give your volunteers a schedule that runs itself.
One place for shifts, signups, and reminders — free to start.
Start for Free